Operations and Logistics

There are some key things to keep in mind to ensure your event runs smoothly.

• Location - Get to your event early to set up. Environment is important to experience. You should be intentional about how setting the room (and choosing the right location) helps you achieve your programming goals.

• Advisor Presence - All programs need a staff member, advisor or parent present. Be sure to coordinate with one of the three to ensure they can be there the entire time.

• Budget - Keep track of your program budget and expenses within your Program Planning Form. Remember, you already have resources at your disposal that can save you money. Our programs should be affordable to all members, and even more so for prospects. Create early bird discounts and other incentives to get people to register early.

• Adherence to BBYO policies - All programs must follow the BBYO Code of Conduct (signed by all Alephs and BBGs when they join).

• Marketing - Programs should be open for registration or sign up on myBBYO at least 10 days in advance, but everyone in your community should already have the dates saved from when you sent out your calendar at the beginning of the term. This registration link should be blasted on all social media accounts and print on all marketing materials. Create branded flyers and be loud on social media. You want to make it feel like everyone in your community is coming to your event.

• Program Outline - Turn in your Program Planning Form and get it approved at least 2 weeks in advance by your Regional S’ganim and Staff. They are also great resources if you need help!